Winterfaire Vendor Application Page

The Cumberland Museum & Archives is seeking vendors of handmade and fair trade goods, local artisan crafts and works by gifted makers. Local non-profit organizations are welcome to apply for a space to promote their organization to community members at Winterfaire.

Winterfaire is hosted on the first and second floor of the Cumberland Cultural Centre (attached to the Museum) and Cumberland Recreational Institute Hall, with free arts and crafts offered for youth in the Museum.

We look forward to receiving your application to Winterfaire and your participation in Comox Valley’s premier holiday shopping event.

Essential Information for Vendors:

  • Vendors must commit to participating on both days of the event.
  • A maximum of 85 vendors can be accommodated.
  • Vendor applications are reviewed by a selection committee and chosen based on a variety of factors to create a unique mix of high-quality products.
  • Winterfaire is committed to promoting handmade, homemade, fair trade, and locally made/designed products. 
  • We do not accept products that include commercially licensed logos/brands (e.g.: Disney, Marvel, NHL etc), or that are replicas of purchased templates (eg. etsy patterns with no additional customization or embellishment).
  • Commerically manufactured products with your original artwork and designs are permitted (e.g.: prints, cards, scarves, hoodies, totebags), however we do not generally accept product from franchised or commercial sellers.
  • Vendor spaces are non-transferable and are only permitted to be used by the accepted vendor. They are not sharable.
  • All booths are the same size (9′ wide x 6′ deep), and set up trade-show style with black pipe & drape dividers. Double booths may be requested.
  • Vendor may elect a guaranteed corner spot at time of confirmation (extra fee applies).

Important Dates:

  • Event dates: Saturday, November 15 & Sunday, November 16, 2025.
  • Applications Open: March 1, 2025.
  • Application Deadline:  July 1, 2025
  • Acceptance notifications sent by: July 18, 2025.
  • Waitlist: Vendors not initially accepted will be automatically placed on a wait list. Additional waitlist applications will be open as if July 18, 2025. Waitlist vendors will be contacted as appropriate spaces in their category become available.
  • Fee confirmation deadline: Fees confirming your acceptance must be paid by August 1, 2025. One reminder will be sent. Unconfirmed spaces will be offered to waitlisted vendors as of August 3. No exceptions.
  • Cancellation/Refund deadline: All cancellations after August 1 are subject to a $50 admin fee. Refunds are not provided after October 15.

Winterfaire Vendor Registration 2025

Vendor Applications for Cumberland Winterfaire

Contact Name
Have you participated in Winterfaire before?(Required)

Where can we see you?

Please share where we can view your products and business online.

Vendor Business Information

Please tell us a little about yourself and your business
Vendor Category(Required)
Please select THE ONE BEST CATEGORY that fits your product.
Provide 2-3 sentences to promote your business/products. This information will be listed on the museum's website. [approx 50 words]
Briefly describe your products, including price ranges, unique materials, and any other details helpful to the selection committee. INCLUDE where your product line is made (i.e.: do you make it by hand yourself, or is your original design manufactured commercially, and if so, where).
BE SURE YOUR FILENAMES INCLUDE YOUR BUSINESS NAME. Please provide up to 3 photos of the main products you sell. These will be provided to the selection committee.
Drop files here or
Accepted file types: jpg, png, jpeg, Max. file size: 3 MB, Max. files: 3.
    One or two collage photos of your products, with your branding, for promotional purposes, to be used by the museum, if you are selected to participate.
    Drop files here or
    Accepted file types: jpg, png, Max. file size: 3 MB, Max. files: 2.

      Vendor Options

      We employ a trade-show style setup, with pipe & drape dividing all spaces. All spaces are the same size (6' x 9'), 8' tables and tablecloths are an extra cost if you require them. NOTE: All booths must use floor length tablecloths (to hide under-table storage) unless you have a fully custom setup, or use that space for display purposes. Each space can accommodate 8' or 6' tables. We cannot provide 6' tables but you are welcome to bring your own.
      Booth Size(Required)
      Indicate your booth size preference. You may change this at time of acceptance.
      Infrastructure(Required)
      Please indicate if you will need us to provide any of the following:

      Selection & Fees

      No fees are due at this time. Upon acceptance to Winterfaire, you will receive a fee payment and confirmation form. All fees are due by August 1, 2025, and may be paid by credit card, etransfer, or cash (in person at the Museum). ONLY accepted vendors will be contacted for confirmation. All unselected vendors will be placed on a waiting list, and contacted if a space becomes available. Date of application is irrelevant to selection. All cancellations after August 1 are subject to a $50 admin fee. Refunds are not provided after October 15.

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